DAM vs CMS: why choose?
When it comes to websites, DAM (Digital Asset Management) and CMS (Content Management System) are 2 sides of the same coin: integrating your texts, images, videos, audio and other digital assets into your web pages as easily as possible.
Definition of a DAM
A DAM is a tool for managing all an organization's digital assets on a single platform. The term "digital asset" refers to any element stored on a digital medium, i.e. images, videos or PDFs. These assets are the most common, but depending on your DAM's capabilities, you can also store other types of content: audio, 3D files, text files, spreadsheets...
Storage is the most basic functionality of a DAM, but its value lies more in its asset management capabilities. A high-performance DAM must enable you to find and use any file easily.
How to choose a DAM?
Depending on your needs, your DAM selection criteria may differ slightly. However, here are the 4 main decision criteria to consider:
- The types of assets you need,
- The context of use of your images and other assets,
- Your security constraints,
- Your SEO stakes.
Asset types managed by your DAM
While the best DAMs support images and videos, not all image and video formats are supported. For example, an image can have a classic format (png, jpg, jpeg) or a more specific one (svg, gif, raw). As for less conventional file types, such as 3D objects, you may need to turn to specialized DAMs.
So, to choose your DAM solution wisely, check that it supports the file formats you're used to using.
Context of use for digital assets
The context in which you use your DAM influences the key functionalities you should look for, and whether you should choose a cloud or on-premise solution.
The DAM solution you choose if you "simply" want to centralize files and make them accessible to your entire company is not the same as the one you choose to enable your communications and marketing teams to rapidly distribute content on your website. In the former case, one of the main criteria will be storage capacity, while in the latter it's the ability to connect to your CMS that's more important. Similarly, if your digital assets are mainly used on your company's premises, you may want to opt for an on-premise solution. If, on the other hand, you need to be able to access them from anywhere, for example when telecommuting or traveling, the Cloud is the obvious choice.
Security constraints
On the DAM market, there are different levels of security, whether at the level of the solution itself, users, or digital assets.
Secure DAM
Few DAMs emphasize their ability to guarantee the security of your files, yet this is essential. All the more so if your DAM is to be integrated with other tools, such as your CMS, marketing tools or social networks. You'll find the guarantees of a secure DAM in certifications such as ISO27001 or FTR, as well as through data encryption processes.
Access rights
The security of the images, videos and documents you store in your DAM is also ensured by proper management of user permissions and access rights. A solution like Keepeek offers advanced guarantees in this area.
Usage and distribution rights
Managing rights of use and distribution is not about who can use a particular asset, but rather under what conditions (duration, context) it can be used. It's about legal certainty, to prevent you from exploiting digital assets after the rights provided for in your contract have expired, for example. To help you manage these rights, some DAMs offer features such as expiration alerts, automatic archiving and a contract management area.
SEO challenges
Today, your digital assets play a key role in your web referencing. Images that adapt to different screen sizes, automatically generated alternative tags, optimized size and compression... In addition to ensuring that your assets themselves are well referenced and appear at the top of Google's results page for your key queries, a DAM with the right features is essential.As well as ensuring that your assets themselves are well positioned at the top of Google's results page for your key queries, a DAM with advanced functionalities should enable you to improve the overall natural referencing of your website.
DAM VS CMS?
Whether we're talking about Digital Asset Management (DAM) or Content Management System (CMS), we're talking about content. However, with the term content being so broad, and the number of acronyms in the digital marketing world increasing exponentially, some professionals are confused as to which solution is best suited to their needs. Here are the differences between a DAM and a CMS, and some elements to answer the question "DAM vs CMS?".
DAM and CMS: complementary tools for common goals
DAM and CMS are 2 completely different content management solutions... or rather, complementary ones: the first makes available the images that will be distributed thanks to the second, one focuses on text while the other manages all other formats, a good CMS adapts the page format to the user's device and a good DAM adapts the image format to this same context of use. This complementarity is also reflected in 3 major common challenges facing large organizations today: brand management,editorial efficiency andaccessibility.
Brand management
The Jahia CMS, like the most powerful DAMs on the market (Keepeek, Scaleflex, Cloudinary...), enables you to guarantee unity in your brand image and discourse across all your platforms, and to make them easily evolve with your brand identity.
Editorial efficiency
A DAM, like a CMS, is expected to save time when editing content. This requires intuitive search and editing interfaces, as well as functionalities for reusing content in different contexts (with editorial templating, for example).
Accessibility
Accessibility is a broad concept, covering the accessibility of content for search engine spiders (SEO), the accessibility of your website's content for the average user (UX), and accessibility for people with disabilities (universal accessibility).accessibility of your website's content for the average user (UX issue), and accessibility for people with disabilities (universal accessibility issue). While the CMS plays a role in these 3 aspects of the notion of accessibility, the DAM makes it possible to address both SEO and Universal Accessibility issues.
DAM and CMS: different solutions for different challenges
Choosing between a DAM and a CMS depends on your specific needs and challenges.
A DAM is ideal if you need to efficiently store and manage all your digital assets, such as images and videos, for use both internally (by employees) and externally (by partners for marketing campaigns, for example). It meets the operational challenges of locating and rapidly using these resources, while controlling permissions to prevent unauthorized or non-contractual use of assets.
On the other hand, a CMS is better suited to the management and creation of web content, meeting the needs of internal communications and marketing teams as well as the challenges of engaging external prospects. It enables quick and easy integration of content into websites, and minimizes the risk of wasting time on editing or layout. In short, the choice between a DAM and a CMS should be guided by the nature of the content you manage and the specific processes you wish to optimize.
CMS vs. DAM comparison
| Why choose a DAM? | Why choose a CMS? | |
|---|---|---|
|
Your needs |
A platform on which to store and manage all your digital assets |
A platform with which to manage, or even create, your websites |
|
Your target audience |
Internal (all employees needing to use your image bank, for example) or External (partners using your digital assets to create marketing campaigns, for example) |
Internal (communication and marketing teams adding or modifying content on your websites, for example) or External (prospects interested in what you sell, for example). |
|
Your operational challenges |
Find and use images, videos and other digital assets as easily as possible. |
Integrate content quickly and easily into your websites |
|
Types of content managed* |
Multimedia (images, videos, sounds, documents, etc.) |
Web content (texts, blogs, articles, web pages) and multimedia (with limits depending on CMS) |
|
Key functionalities |
Advanced metadata, version control, granular access rights, integration with other tools. |
Content editing, page templates, SEO, social media integration. |
|
Search optimization |
Advanced search by metadata, tags and file characteristics. |
Search based on textual content and titles. |
|
Access and sharing |
Complex role-based permissions for different users and groups. |
User role management often focused on content publishing. |
|
<scalability< p=""> </scalability<> |
Designed to manage large amounts of data and users. |
Variable, depending on CMS and hosting capabilities. Increased scalability for CMS with Cloud hosting. |
|
Risks you need to guard against |
Use of your digital assets by people who no longer have sufficient permissions, and use of digital assets outside the contractual framework. |
Significant loss of time in content editing or page layout |
*The DAM supports file formats that are not provided for in certain CMS, and in particular consumer CMS (Wordpress, Joomla, Wix...).
CMS with integrated DAM
Jahia works with an ecosystem of partners to provide its users with the best tools, and above all tools that are directly integrated into their CMS. Whether you're using a Headless CMS or a traditional CMS, our partner DAMs integrate directly into your interface so you can manage all your media in the same place as the rest of your content.
Digital Asset Management with a Headless CMS
Headless solutions decouple the interface editing experience (development, web design, architecture...) from content editing.
In the context of a CMS, the aim of headless solutions is (normally) to simplify the content editing process: contributors are concerned only with the content, and have no control over the form. This avoids time-consuming and tedious page-layout work, while guaranteeing graphic unity on your website.
A headless DAM works on the same principle (API call), but meets slightly different objectives. Choosing a headless DAM makes particular sense for companies that want to enable their various teams to mobilize media and other digital assets in their day-to-day tools. For example, a Headless DAM will enable a sales person to access these digital assets in Salesforce, marketing teams to access them in Hubspot, or project managers to mobilize them directly in Monday or Asana.
While there are both Headless CMSs and Headless DAMs, it's also possible to get the best of both worlds by integrating a classic DAM into a Headless CMS.